Job Description
- The vendor fails to add the candidate to competitive solicitation, or RFR, in the DIR ITSAC Portal.
- Another vendor submits the same candidate for the same competitive solicitation, also known as a request of resume (RFR).
- The vendor submits more than one candidate for the same competitive solicitation, or RFR.
- The vendor submits a candidate after the response period for a competitive solicitation, or RFR.
- The vendor fails to format the email subject line properly, when submitting a candidate for a competitive solicitation, or RFR:
- Proper Formatting: Solicitation Number, Vendor Name, Candidate First and Last Name, Position Type and Level
- Example: 529123456, Sanders Technologies, Jane Doe, Project Lead 3
- The vendor fails to add the candidate to competitive solicitation, or RFR, in the DIR ITSAC Portal.
- Another vendor submits the same candidate for the same competitive solicitation, also known as a request of resume (RFR).
- The vendor submits more than one candidate for the same competitive solicitation, or RFR.
- The vendor submits a candidate after the response period for a competitive solicitation, or RFR.
- The vendor fails to format the email subject line properly, when submitting a candidate for a competitive solicitation, or RFR:
- Proper Formatting: Solicitation Number, Vendor Name, Candidate First and Last Name, Position Type and Level
- Example: 529123456, Sanders Technologies, Jane Doe, Project Lead 3
- The vendor fails to follow any other instructions noted in the competitive solicitation, or RFR.The vendor fails to follow any other instructions noted in the competitive solicitation, or RFR.
I. DESCRIPTION OF SERVICES
Texas Health and Human Services Commission requires the services of 2 IT Procurement Technician 2, hereafter referred to as Candidate(s), who meets the general qualifications of IT Procurement Technician 2, Information Technology Contracting and Procurement and the specifications outlined in this document for the Texas Health and Human Services Commission.
All work products resulting from the project shall be considered “works made for hire” and are the property of the Texas Health and Human Services Commission and may include pre-selection requirements that potential Vendors (and their Candidates) submit to and satisfy criminal background checks as authorized by Texas law. Texas Health and Human Services Commission will pay no fees for interviews or discussions, which occur during the process of selecting a Candidate(s).
Level Description
4-7 years of experience in the field or in a related area. Familiar with standard concepts, practices, and procedures within a particular field. Relies on limited experience and judgment to plan and accomplish goals. A certain degree of creativity and latitude is required. Works under limited supervision with considerable latitude for the use of initiative and independent judgment. Certified Texas Contract Developer (CTCD), or Certified Texas Contract Manager (CTCM credentials a plus.
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Job Description
Possess a current knowledge of business trends, government regulations, software licensing practices, as well as negotiation and pricing techniques, in order to effectively find manufacturers for a particular technology product or service, ensure order fulfillment with vendors and negotiate pricing and delivery schedules.
Additional job details and special considerations
Actively coordinate and participate in the editorial duties of the solicitation package development. Collaborates with HHSC Subject Matter Experts (SME) on the inclusion of program specific information for the procurement documents. Provides high-level technical assistance to Medicaid & Chip Services (MCS), HHSC IT, and other HHSC staff regarding procurement processes and approaches. Coordinates, organizes, and analyzes procurement requirements from multiple program areas within MCS, as well as partner departments. Works closely with Procurement and Contracting Services (PCS) and Legal Services staff on determination of appropriate solicitation method, timelines, procurement posting, and management of the procurement process. Serves as SME in assigned workgroups and training activities, including developing presentations for management and staff.
II. CANDIDATE SKILLS AND QUALIFICATIONS
Minimum Requirements:
Candidates that do not meet or exceed the minimum stated requirements (skills/experience) will be displayed to customers but may not be chosen for this opportunity.Years Required/Preferred Experience 5 Required Experience writing Requests for Proposals (RFPs) 5 Required Experience leading JAD sessions to elicit requirements from stakeholders 5 Required Experience developing key performance measures for solicitations and resulting contracts 5 Required Experience performing quality assurance activities on large projects. 5 Preferred Experience in Texas Medicaid 5 Preferred Experience creating process flows for AS-IS and TO-BE models. 5 Preferred Experience development cost models, pricing workbook and financial requirements 5 Preferred Prior experience developing Federal funding requests (Planning and/or Implementation Advanced Planning Documents). 5 Preferred Knowledge of the State of Texas Procurement and Contract Management Guide. 5 Preferred Experience drafting RFPs within Texas state health agencies 5 Preferred Experience negotiating large contracts. III. TERMS OF SERVICE
Services are expected to start 07/07/2025 and are expected to complete by 08/31/2025. Total estimated hours per Candidate shall not exceed 344 hours. This service may be amended, renewed, and/or extended providing both parties agree to do so in writing.
IV. WORK HOURS AND LOCATION
Services shall be provided during normal business hours unless otherwise coordinated through the Texas Health and Human Services Commission. Normal business hours are Monday through Friday from 8:00 AM to 5:00 PM, excluding State holidays when the agency is closed.
The primary work location(s) will be at 4601 W. Guadalupe Street, Austin, TX 78751. The working position is Hybrid – On Site and Telework. Any and all travel, per diem, parking, and/or living expenses shall be at the Candidate’s and/or Vendor’s expense. Texas Health and Human Services Commission will provide pre-approved, written authorization for travel for any services to be performed away from the primary work location(s). Pre-approved travel expenses are limited to the rates and comply with the rules prescribed by the State of Texas for travel by its classified employees, including any requirement for original receipts.
The Candidate(s) may be required to work outside the normal business hours on weekends, evenings and holidays, as requested. Payment for work over 40 hours will be at the hourly rate quoted and must be coordinated and pre-approved through Texas Health and Human Services Commission.V. OTHER SPECIAL REQUIREMENTS
TERM OF SERVICE
Services are expected to start on or around July 7, 2025 and are expected to completed by August 31, 2025. Total estimated hours per candidate shall not exceed 344 hours for FY25.
Please note, there is a renewal or extension under FY26 for up to 2000 hours from September 1, 2025 to August 31, 2026, contingent upon performance and the issuance of a new purchase order for the selected candidate.
Initial Purchase Order Term:
Any Purchase Order resulting from this Request for Resumes is effective on the date of issuance and expires on the last day of the State fiscal year in which the Purchase Order was issued, unless sooner stated in the Purchase Order or unless sooner terminated, renewed, or extended as provided in the Purchase Order.
Renewal Option(s):
HHSC, at its sole discretion, may renew the Purchase Order for up to three, one-year optional renewals. Such renewal(s), if exercised, shall be subject to all the requirements and terms and conditions of the Purchase Order.
WORK HOURS AND LOCATION
A) Services shall be provided during normal business hours unless otherwise coordinated through the Agency. Normal business hours are Monday through Friday from 8:00 a.m. through 5:00 p.m., excluding Texas state holidays when the agency is closed.
B) The primary work location will be 4601 Guadalupe Street, Austin, Texas 78751.
Position will be 2 days (Thursdays-Fridays) remote with 3 day (Mondays-Wednesdays) required to be onsite at the location listed above. Program will only allow candidates who are LOCAL TO THE AUSTIN AREA ONLY.
Please do not submit candidates who are currently out of state and are planning to move to Texas. Candidates must already reside in Texas.
C) Any and all travel, per diem, parking, and/or living expenses shall be at the worker’s and/or Vendor’s expense.
D) The worker may be required to work remotely at HHSC discretion, up to 100 percent of the time.
E) The worker may be required to work outside the normal business hours on weekends, evenings and holidays, as requested. Payment for work over 40 hours will be at the hourly rate quoted and must be coordinated and pre-approved through the Agency.
OTHER SPECIAL REQUIREMENTS
Interviews will be conducted: (check all that apply)
? By Phone
? In person
? Through Microsoft Teams
IMPORTANT INFORMATION
A vendor’s submission of a candidate may be disqualified i
Initial Purchase Order Term:
Any Purchase Order resulting from this Request for Resumes is effective on the date of issuance and expires on the last day of the State fiscal year in which the Purchase Order was issued, unless sooner stated in the Purchase Order or unless sooner terminated, renewed, or extended as provided in the Purchase Order.
Renewal Option(s):
HHSC, at its sole discretion, may renew the Purchase Order for up to three, one-year optional renewals. Such renewal(s), if exercised, shall be subject to all the requirements and terms and conditions of the Purchase Order.
VI. ADDITIONAL TERMS AND CONDITIONS
This position is subject to availability of funding.
Initial Purchase Order Term:
Any Purchase Order resulting from this Request for Resumes is effective on the date of issuance and expires on the last day of the State fiscal year in which the Purchase Order was issued, unless sooner stated in the Purchase Order or unless sooner terminated, renewed, or extended as provided in the Purchase Order.
Renewal Option(s):
HHSC, at its sole discretion, may renew the Purchase Order for up to three, one-year optional renewals. Such renewal(s), if exercised, shall be subject to all the requirements and terms and conditions of the Purchase Order.
A vendor’s submission of a candidate may be disqualified if:
In submitting a resume for this solicitation, the vendor attests to their compliance with e-verify for the submitted candidate. E-verify requirements are outlined in Appendix A, Section P. Immigration, of the Standard Terms and Conditions for Information Technology Staff Augmentation Contract.
Worker must sign an Acceptable Use Agreement as a condition of employment.
Worker must sign and return an HHSC Information Technology Staff Augmentation Contractor Integrity Agreement (IT Form 4710) before a purchase order is issued.
Vendor must sign and return and HHS Information Security Cybersecurity Training Acknowledgement (HHS Form 3834) before a purchase order is issued.
Vendor must conduct a criminal history investigation of the Worker and provide the results to HHSC prior to the issuance of any purchase order. The criminal history investigation must have been conducted within six months prior to the issuance of any purchase order, including a purchase order for modifying or extending the terms of the agreement. Should the Worker not be acceptable to HHSC at any time because of the results of the criminal history investigation, then HHSC may immediately terminate its purchase order and related service agreement or request replacement of the Worker in question.
By accepting the purchaser order, the Vendor agrees to comply with the HHS Data Use Agreement.
VII. RIGHT TO AMEND OR WITHDRAW SOLICITATION
DIR reserves the right to alter, amend or modify any provisions of this solicitation, or to withdraw this solicitation, at any time prior to the award of a Work Order pursuant hereto, if it is determined by DIR to be in the best interest of the State to do so.
VIII. RESPONSE DEADLINE
Vendor shall respond in accordance with Customer specifications, with proposed candidate resumes and the response must be received by 06/09/2025 @ 5:00 PM (CT).
IX. EVALUATION OF RESPONSES
- Response must be submitted in accordance with Customer specifications by the response deadline listed in Section VIII of this solicitation. Failure to do so will result in disqualification of the response.
- Vendor hereby represents to DIR they are registered as a Texas Vendor, with all necessary Texas taxpayer identification numbers with the Comptroller of Public Accounts and be in good standing with that office, and otherwise be authorized to do business with the State of Texas.
- Form D (Right to Represent) – a Candidate whose name and Form D is submitted by more than one vendor for the same opportunity may be considered by the Customer. The Customer, at its discretion, may hire a Candidate submitted by multiple Vendors.
- Vendors may not submit resumes outside of the process for solicitations. (Appendix A, Section 11. C).
- Vendor is prohibited from contacting a Customer to discuss an “open” competitive solicitation during the Work Order Solicitation; however, Vendor is allowed to market their business to Customers. (Appendix A, Section 13. 3)
- Vendor is prohibited from submitting a substitute candidate during the interview process if the original candidate is no longer available. Vendor may offer a replacement candidate, if the Purchase Order (PO) has been issued and the original candidate is no longer available. (Appendix A, Section 11. E).
- The Vendor and/or its subcontractors, if any, shall certify that they are not suspended or debarred from doing business with the federal government as listed in the Excluded Parties List System (EPLS) maintained by the General Services Administration, and (x) as of the effective date of the Contract, are not listed in the prohibited vendors list authorized by Executive Order #13224, “Blocking Property and Prohibiting Transactions with Persons Who Commit, Threaten to Commit, or Support Terrorism,” published by the United States Department of the Treasury, Office of Foreign Assets Control. DIR will verify EPLS status via the TPASS web site. Vendors listed on the prohibited vendors list will result in disqualification of the entire response.
A. Candidate resumes and references from the responses shall be made available to the Customer in accordance with Customer specifications. The determination of candidates to be interviewed and the final award shall be made by the Customer. For Texas State Agency customers, WorkQuest resumes must be reviewed and a determination made to either select the WorkQuest candidate or reject the WorkQuest candidate and report this decision on the Agency’s State Use Report per Texas State Use Act, Chapter 122, Texas Human Resources Code.
